Office Procedures

Due to the rise in child abductions and custody disputes, it is important that the office knows the current legal status of your child's guardianship. If there is a guardianship issue concerning your child, the school requires a copy of the court order which explains the rights of the custodial and noncustodial parent.  Any other instructions should be in writing.  Thank you for your cooperation in this matter.


1.  Telephone Numbers

For many reasons it is essential that the school have on file your home telephone number, your work telephone number, cell phone number (if applicable) and the telephone number of a close relative or friend who would know where you could be reached if you were not at home or work.  These telephone numbers are used when an emergency occurs (illness, accident, etc.)  Please be sure to notify the school whenever there is a change in any of these telephone numbers so that our files can be kept up-to-date.  It is also important that you notify the school of any change of address or change of employment.

2.  Telephone Messages

If you find it necessary to telephone your child at school, the message will be relayed to him/her.  It is most helpful if a message is telephoned before 1:00 pm.  As a measure to insure the child's safety, a call back may be made to verify your message. Students will be allowed to use the school telephone only in the case of an emergency.

Teachers may be reached one half hour before school starts in the morning or one half hour after school is dismissed.  Unless there is an emergency, teachers will not be interrupted during the school day.

3.  Dismissal Procedures  see NASD Policies JEDB, JHFA, JHFAA

Parents/guardians may pick up their child at school at dismissal time.  Please telephone the school and we will notify your child that you will be picking him/her up.  If you want to pick up your child prior to the usual dismissal time, please send a note to your child's teacher or call the school office.  If a person other than a parent/guardian is to pick up your child, please notify the school in writing.  We are not allowed to dismiss students without parent/guardian permission.  If the person picking up your child is unknown to school staff, a picture ID will need to be shown.

4.  Early Dismissal, School Closings or No School Days see NASD Policy EBCD

When the Superintendent decides it is necessary to delay opening or close any facility or school or cancel any school event, he/she will initiate all related communications to the public by radio, television and the School Reach auto-notification system or other available means.  We ask each parent/guardian to complete an early dismissal form for their child, indicating what the child is to do in the event of an early dismissal from school.  This is kept on file in the child's classroom or office.

In addition to contacting families through the School Reach auto-notification system and district Website for delays/closings, the following radio/television stations are notified: WFTN (94.1), WLNH (98.3 – 1350 AM), WMUR-TV (Ch.9), WLKZ FM 105, WMTW-TV (Ch. 8), WSCH-TV (Ch. 6)


5.  Notes - Importance Of

Notes signed by the student’s parent/guardian shall be required for the following:

Ø  When a child is to be dismissed early. In the interest of children's safety, we discourage phone messages for early dismissal. 

Ø  When a child is to report to a destination other than the usual one designated by you. (If this is for an ongoing activity, one note for the year, to be kept on file, is sufficient.)

Ø  When a child is absent from school for any reason, the student must bring a note to school on the day that he/she returns to school.

6.  Transferring Out of the Newfound Area School District

If you are moving out of the Newfound Area School District, please inform the school office as early in the process as possible.  This will help ensure a smooth transition to your child's new school. Transfer of all records will be arranged by the office and records will be forwarded by mail upon the request of the receiving school.

7.  School Building - Use Of  see NASD Policies KG, KG-R

The Principal is directly responsible for his/her building, including the rental of facilities to groups or organizations. If you desire the use of the building, contact the school office to obtain information and a School Facilities Use Application.

8.  Attendance  see NASD Policy JED

Regular school attendance and punctuality are essential for the continuous progress of your child in school.  A child is expected to attend school regularly unless he/she is ill or there is a family emergency.  If poor attendance is noted, you will be advised of the school's concern.

9. Absences or Tardiness  see NASD Policy JED

We ask that if your child is to be absent from or tardy to school for any reason that you call the school on that day. If you do not call, we will attempt to contact you to assure that your child is safe.  If your child is absent or tardy, you, as a parent/guardian, are required to send a written note explaining his/her absence or tardiness.  This should be brought in to school the day the child returns to school. 

10.  Absences Due to Family Vacations  see NASD Policy JED

Parents/guardians are discouraged from taking family vacations other than regularly scheduled school vacations due to the educational learning time that is lost.  It is extremely difficult to make up missed work in the primary grades because so many new skills are taught daily.  If possible, we ask that you arrange family vacations to coincide with school vacations.  Please remember how important it is for children to be in school each and every day.

11.  Examination of Pupil Records  see NASD Policies JO and JO-R

The Family Educational Rights and Privacy Act (FERPA) affords parents/guardians certain rights with respect to a student’s education records.

Ø  The right to inspect and review the student’s education records within 45 days of the day the school receives a written request for access that identifies the record(s) they wish to inspect.  The Principal will make arrangements for access and notify the parent/guardian of the time and place where the records may be inspected.

Ø  The right to request the amendment of the student’s education records that the parent/guardian believes are inaccurate or misleading.  A request for amendment must be written, clearly identifying what parts the parents/guardians want changed and specifying why it is inaccurate or misleading.  If the school decides not to amend the record as requested, parents/guardians will be notified and advised that they have a right to a hearing regarding the request for amendment.